Listing Procedure

New listing paperwork must submitted to the MCA within 24 hours.
  1. Agent and Seller to complete all listing documents as required.
  2. Obtain Brokers signature on the Listing Agreement.
  3. Create a new listing on the GSMLS then load property information, pictures, lead paint and sellers disclosure, floor plans, etc.
  4. Submit Listing Agreement and Property Worksheet (or copy of Agent Full report in “Incomplete” status) to the GSMLS per GSMLS instructions.
  5. Email all documents on the New Listing Checklist and a copy of the completed checklist to the MCA within 24 hours of activating the listing on the GSMLS.



Email To MCA Instructions:
  1. Attach documents as 1 PDF file to an email
  2. Enter the Property Address and Agent Name in the subject line
  3. Example Subject Line: 123 Main St - Joe Smith
  4. Send email to: listings@kellerwilliamsnj.com        

Accepting an Offer on Your Listing (Under Contract)

The listing agent needs to obtain the following documents from the Buyer side and add to transaction file.
  • Contract of Sale, fully executed
  • Sellers Disclosure signed by both sides
  • Lead Paint Disclosure signed by both sides (if applicable)
  • Consent to Dual Agency (if applicable)

Closing A Listings

Complete a Commission Statement
  1. A copy of a Commission Statement is in your agent folder in the MC Intranet. Go to Intranet, select Market Center > Documents > Agent Folder > Agent Name > Commission Statement.
  2. Send a copy of the Commission Statement to both attorneys a week before closing.

At Closing
  1. Give a Commission Statement to each attorney.
  2. Collect your commission check. Be sure it matches the amount on your Commission Statement.
  3. Request a copy of the HUD Statement.

Processing Commission Check and Getting Paid
  1. Complete a “MCA Closing Checklist” as required.
  2. Attach a copy of the Commission Statement.
  3. Attach the HUD Statement.
  4. Attach the commission check.
  5. Leave items in steps 1-4 in the mailbox behind Kelleys desk.
Items 1-5 MUST be completed ENTIRELY to process commissions. The processing time takes 5 business days.